Staplers and hole punchers
Punching and stapling: What paper has to withstand
They say paper is patient - and not only because of the nonsense some people write on it. Paper also has to withstand a lot mechanically: While a paper clip is still quite gentle on a sheet of paper, a staple and a hole punch are more of a rough means of getting to grips with the paper jumble.
But they are nevertheless indispensable:
(Almost) All documents end up in a file folder sooner or later. But in order to be able to file the document, it needs at least 2 holes (depending on the folder); and they have to be punched cleanly and at the right distance from each other. What you need is a hole punch. If you insert the paper into the pincer-like device and press the upper lever down, 2 metal rods cut 2 circular holes in the paper; the cut-out paper scraps fall into the base of the device and can be disposed of above the rubbish bin. File folders without a hole puncher at the desk simply make no sense - unless you want to use a document cover for each individual sheet. However, this is expensive and only makes sense in exceptional cases.
By the way: a smooth, clean hole is a prerequisite for ensuring that the paper does not tear at the exact hole after 3 turns of the page in the folder. So if you don't want to be surprised by loose sheets every time you reach into the filing cabinet, you should definitely pay attention to the quality of the hole punch when buying a new one - and replace devices with worn punches as soon as possible!
Working with staples is similarly 'brutal': The two ends of the U-shaped staple, which is open at the bottom, are pressed through the paper by pressing on the upper part of the housing and bent firmly together on the base plate of the stapler. This makes it possible to securely bind together documents that belong together without any loss. In contrast to the paper clip, however, a special unstapler is needed to release the staple - and even then the traces of the staple (2 small holes about 10mm apart) will still be visible. This is certainly not desirable in every case. And if the staple doesn't fit securely on the first try and you have to make several attempts to staple the papers together, you can probably quickly say goodbye to your chosen corner of the document. This can be caused by an inferior or defective stapler as well as cheap staples.
It is therefore essential to choose hole punches and staplers with quality in mind - otherwise it is easy to put the paper through more than it can handle.